Funding supports the following service categories: 1) Cedar Family Center Services; 2) Home Based Therapeutic Services; 3) Personal Assistance Services and Supports; 4) KidsConnect; 5) Child and Adolescent Treatment Services; 6) Private Duty Nursing; 7) Personal Care Services.
The assessment rate that will apply for state fiscal year beginning July 1 and ending June 30 will go into effect for the assessments due July 30 of the current year. This assessment rate is only for the Children’s Health Account. The Children’s Health Account funds the services listed above, distinct from the Rhode Island Vaccine Assessment Program (RIVAP) and not included in the RIVAP assessment rate.
The 2024 Assessment Rate is determined annually in April. Click here to view the
Assessment Rate Notification to Payers.
- 2024 Child Rate: $9.55
Frequently Asked Questions
CHA-RI will be overseen by the Rhode Island Executive Office of Health & Human Service (EOHHS).
https://file.rivaccine.org/login. First-time users must register before they can log in to the assessment system. Please note that because of the system’s security features, there may be a delay of up to 30 minutes before a new account can be accessed for data entry.
If you have previously registered through RIVAP, use the same login information created to access the RIVAP assessment system.
Quarterly assessments are due 30 days after the close of each quarter, meaning reports and payments will typically be due on or before January 30, April 30, July 30, and October 30 each year. Quarterly payments are based on the number of contribution enrollees an entity reports for the three months in each preceding quarter.
By purchasing vaccines in bulk at federal contract rates, the State qualifies for one of the most significant discounts from the pharmaceutical industry. The program funds vaccine purchases from assessments collected from insurers and other payers.
Any nonprofit dental service corporation as defined in § 27-20.1-2, nor any insurer offering only those coverages described in § 42-7.4-14; an entity that provides the state health care plan described in RI Gen Law 27-18-1.1-7; a public or private entity that offers a publicly funded plan in the state, to the extent participation in the program is authorized by law; and a third-party administrator as defined in RI Gen Law 27-20.7-2.1
Any nonprofit dental service corporation as defined in § 27-20.1-2, nor any insurer offering only those coverages described in § 42-7.4-14.
CHA-RI will set an assessment rate for each child contribution enrollee. For more information on what is a “contribution enrollee,” click here.
Any over-payments in a one-year period will be applied to the next year’s assessment calculation
“Assessable entity” means any health carrier or other entity that contracts or offers to provide, deliver, arrange, pay for, or reimburse any of the costs of health services.
Yes. ERISA does not prevent the state from assessing payers. To the extent allowed by federal law, ERISA plans are required to participate along with all other payers. Third-party administrators (TPAs), who are often contracted to perform claims processing activities for ERISA plan trustees, will also be included in the mandatory assessment.
Yes. Assessment payments are properly accountable as medical expenses because they fund the cost of vaccines administered to beneficiaries. As such, assessable entities like third-party administrators are anticipated to pay the assessment costs on behalf of their clients.
When you file your report in the assessment system on the website, the program will generate a “Remittance Form” that you can print and save. This form will contain a unique reference number. You must include this reference number with your payment. The Form will also include detailed instructions for submitting your payment by ACH transfer, which is the preferred method.
Yes. Each state program is built to meet the needs of its stakeholders. There are various assessment methodologies, adult and children programs, and services that KidsVax® offers. KidsVax® customizes its services to fit each state’s specific needs.
Yes. However, the entity may be eligible to file an Annual or Permanent Zero Covered Lives Report instead of the typical quarterly reports. Please note that if an entity has zero covered lives for one quarter only, then it should file a normal quarterly report with “0” values. If, however, an entity does not administer medical benefits and therefore has zero covered lives, it should file one of two types of Zero Covered Lives Reports. For example, this type of report would be appropriate for entities such as those administering eye care or dental benefit only plans. If the entity has zero covered lives and will continue to have zero covered lives for the balance of the year, then it should file an Annual Zero Covered Lives Report during the first quarter of the calendar year. No other report will be due until the first quarter of the following calendar year. If the entity has zero covered lives and expects to never have covered lives, it should file a Permanent Zero Covered Lives Report to eliminate the need for further compliance follow up. A guide to Zero Covered Lives Reports is available here.
If annually, you have no lives to report, you may file a permanent zero. At that point, you will not be required to file annually unless you begin to have covered lives to report.
Publicly funded healthcare benefit plans (Medicare, and the military’s TRICARE) are not included in the bill’s definition of “healthcare insurer.” As stated in §23-1-46: Annual assessments shall…not include any Medicare Supplement Policy (as defined in §27-18.2-1(g)), Medicaid or Medicare premiums.”
You can reset your password by clicking https://file.rivaccine.org/login. If you do not receive a temporary password in your inbox, please be sure to check your spam/junk folders. Should you need to contact us, please email info@rivaccine.org or info@cha-ri.org and include your FEIN.
Log into that entity's assessment filing system, toggle the permanent zero option to off so that you can start reporting regularly, beginning with the first quarter in which it has contribution enrollees.
No, the children’s health account, childhood and adult vaccines will have separate assessments. However, there is one assessment system, producing 2 invoices, and requires just 2 payments – 1) the children’s health account and 2) childhood and adult vaccines.
Please prepare your report as soon as possible. KidsVax® will report your late payment to EOHHS. EOHHS will take enforcement action, should that become necessary. Interest will be added to any late payments at a rate of 18% per year. See §42-7.4-6 and §44-1-7. As stated in statute §42-7.4-5: “If an insurer required to make the contribution pursuant to this chapter shall fail to pay a contribution within thirty (30) days of its due date, the secretary may request any agency of state government making payments to the insurer to set-off the amount of the delinquency against any payment or amount due the insurer from the agency of state government and remit the sum to the secretary.” Additionally, by statute §42-7.4-6: “If the failure [to pay] is due, in whole or part, to negligence or intentional disregard of the provisions of this section, a penalty of ten percent (10%) of the amount of the determination shall be added to the contribution. The secretary shall collect the contribution with interest.
Yes. Please email Help@CHA-RI.org explaining the mistake and the amount you overpaid. CHA-RI will determine the best way to correct the mistake. Usually, overpayments will be applied to subsequent quarterly payments.
Please contact KidsVax® by using the e-mail address Help@CHA-RI.org, explain what adjustments you need, and provide your contact information. A trained KidsVax® representative will follow-up on your request.
CHA-RI will be overseen by the Rhode Island Executive Office of Health & Human Service (EOHHS).
https://file.rivaccine.org/login. First-time users must register before they can log in to the assessment system. Please note that because of the system’s security features, there may be a delay of up to 30 minutes before a new account can be accessed for data entry.
If you have previously registered through RIVAP, use the same login information created to access the RIVAP assessment system.
Quarterly assessments are due 30 days after the close of each quarter, meaning reports and payments will typically be due on or before January 30, April 30, July 30, and October 30 each year. Quarterly payments are based on the number of contribution enrollees an entity reports for the three months in each preceding quarter.
By purchasing vaccines in bulk at federal contract rates, the State qualifies for one of the most significant discounts from the pharmaceutical industry. The program funds vaccine purchases from assessments collected from insurers and other payers.
Any nonprofit dental service corporation as defined in § 27-20.1-2, nor any insurer offering only those coverages described in § 42-7.4-14; an entity that provides the state health care plan described in RI Gen Law 27-18-1.1-7; a public or private entity that offers a publicly funded plan in the state, to the extent participation in the program is authorized by law; and a third-party administrator as defined in RI Gen Law 27-20.7-2.1
Any nonprofit dental service corporation as defined in § 27-20.1-2, nor any insurer offering only those coverages described in § 42-7.4-14.
CHA-RI will set an assessment rate for each child contribution enrollee. For more information on what is a “contribution enrollee,” click here.
Any over-payments in a one-year period will be applied to the next year’s assessment calculation
“Assessable entity” means any health carrier or other entity that contracts or offers to provide, deliver, arrange, pay for, or reimburse any of the costs of health services.
Yes. ERISA does not prevent the state from assessing payers. To the extent allowed by federal law, ERISA plans are required to participate along with all other payers. Third-party administrators (TPAs), who are often contracted to perform claims processing activities for ERISA plan trustees, will also be included in the mandatory assessment.
Yes. Assessment payments are properly accountable as medical expenses because they fund the cost of vaccines administered to beneficiaries. As such, assessable entities like third-party administrators are anticipated to pay the assessment costs on behalf of their clients.
When you file your report in the assessment system on the website, the program will generate a “Remittance Form” that you can print and save. This form will contain a unique reference number. You must include this reference number with your payment. The Form will also include detailed instructions for submitting your payment by ACH transfer, which is the preferred method.
Yes. Each state program is built to meet the needs of its stakeholders. There are various assessment methodologies, adult and children programs, and services that KidsVax® offers. KidsVax® customizes its services to fit each state’s specific needs.
Yes. However, the entity may be eligible to file an Annual or Permanent Zero Covered Lives Report instead of the typical quarterly reports. Please note that if an entity has zero covered lives for one quarter only, then it should file a normal quarterly report with “0” values. If, however, an entity does not administer medical benefits and therefore has zero covered lives, it should file one of two types of Zero Covered Lives Reports. For example, this type of report would be appropriate for entities such as those administering eye care or dental benefit only plans. If the entity has zero covered lives and will continue to have zero covered lives for the balance of the year, then it should file an Annual Zero Covered Lives Report during the first quarter of the calendar year. No other report will be due until the first quarter of the following calendar year. If the entity has zero covered lives and expects to never have covered lives, it should file a Permanent Zero Covered Lives Report to eliminate the need for further compliance follow up. A guide to Zero Covered Lives Reports is available here.
If annually, you have no lives to report, you may file a permanent zero. At that point, you will not be required to file annually unless you begin to have covered lives to report.
Publicly funded healthcare benefit plans (Medicare, and the military’s TRICARE) are not included in the bill’s definition of “healthcare insurer.” As stated in §23-1-46: Annual assessments shall…not include any Medicare Supplement Policy (as defined in §27-18.2-1(g)), Medicaid or Medicare premiums.”
You can reset your password by clicking https://file.rivaccine.org/login. If you do not receive a temporary password in your inbox, please be sure to check your spam/junk folders. Should you need to contact us, please email info@rivaccine.org or info@cha-ri.org and include your FEIN.
Log into that entity's assessment filing system, toggle the permanent zero option to off so that you can start reporting regularly, beginning with the first quarter in which it has contribution enrollees.
No, the children’s health account, childhood and adult vaccines will have separate assessments. However, there is one assessment system, producing 2 invoices, and requires just 2 payments – 1) the children’s health account and 2) childhood and adult vaccines.
Please prepare your report as soon as possible. KidsVax® will report your late payment to EOHHS. EOHHS will take enforcement action, should that become necessary. Interest will be added to any late payments at a rate of 18% per year. See §42-7.4-6 and §44-1-7. As stated in statute §42-7.4-5: “If an insurer required to make the contribution pursuant to this chapter shall fail to pay a contribution within thirty (30) days of its due date, the secretary may request any agency of state government making payments to the insurer to set-off the amount of the delinquency against any payment or amount due the insurer from the agency of state government and remit the sum to the secretary.” Additionally, by statute §42-7.4-6: “If the failure [to pay] is due, in whole or part, to negligence or intentional disregard of the provisions of this section, a penalty of ten percent (10%) of the amount of the determination shall be added to the contribution. The secretary shall collect the contribution with interest.
Yes. Please email Help@CHA-RI.org explaining the mistake and the amount you overpaid. CHA-RI will determine the best way to correct the mistake. Usually, overpayments will be applied to subsequent quarterly payments.
Please contact KidsVax® by using the e-mail address Help@CHA-RI.org, explain what adjustments you need, and provide your contact information. A trained KidsVax® representative will follow-up on your request.
For your convenience, you are now leaving the CHA-RI website and will be re-directed to the assessment
self-reporting system on the RIVAP webpage. Here you can do one filing for RIVAP and CHA-RI.